Student Accounts, Term Bills, and Payment Plan

Upon enrollment, each student at Berea College is assigned a Student Account. This account contains charges for room, board (food), required fees, and selected educational items such as books, supplies, and institutional fees and fines. Financial aid for educational costs also is credited to this account.

To confirm enrollment and validate the student ID, the Student Account must be resolved prior to the first day of classes each term. If the account cannot be paid in full by that date, a payment plan must be arranged through the Office of Student Financial Aid Services. Payment plans may include a combination of payment by cash, check, or credit card; use of labor earnings through payroll deduction (50 percent or more); or additional aid such as institutional or federal loans.

Upon presentation of a valid student ID, the College Bookstore will charge the Student Account for books and educational supplies. Other educational costs and College fines also may be applied to the account. These charges and any charges remaining as part of a payment plan must be resolved in order to register for upcoming terms. (Continuing students must have paid their Term Bill below $100 before being able to pre-register for upcoming terms.)

Charges remaining on the account or incurred after registration must be resolved by the end of the term. Special financial aid for upcoming terms (e.g., grants for Short Term or summer travel) will not be released until the account balance is paid in full.

The College establishes fees and charges under the following circumstances:

as a charge for some service or materials to be used by the student;
as a privilege to do something out of the usual pattern;
as a means of defraying administrative costs that are involved in making materials and services available; and/or
as a deterrent (fine or disciplinary charge)

Fees, Fines, and Charges

Following is a list of the fees, fines, and charges currently in effect:

charge	fee
Labor Fine for labor hour requirement being unmet during final term	$50.00
Meal Card Fine for loaning Meal Card Identification Card Replacement	$5.00 $10.00
Miscellaneous Fines and Fees Fine for Authorized vehicles with 3 or more citations Fine for Vehicle Possession violations—first offense Fine for Vehicle Possession violations—second offense Processing of Insufficient Funds Check Missed appointment at CHS for psychological counseling Missed appointment at CHS for medical care: No-show or cancellation for a one-hour appointment No-show or cancellation for a half-hour appointment Hutchins Library Fines for Students: Overdue books (per day) Overdue videos (per day) Lost materials	$100.00 $100.00 $250.00 $15.00 $15.00 $10.00 $5.00 $0.25 $1.00 $50.00
Parking Decal fee for Residential Students Decal fee for Town Students Fine for parking in unauthorized area Fine for no decal or improperly displayed decal Fine for parking on yellow line, on grass, or blocking roadway Fine for parking in restricted area Fine for exceeding time limit for parking Fine for parking on sidewalk Fine for parking in handicapped zone, blocking fire lane Late fee for not paying fines by due date Fine for other violations that impede traffic or pose safety hazards (detailed list available from the Office of Public Safety; may also incur towing expenses) Fine for removal of boot device (in addition to payment of all existing and previous fines for citations)	$50.00 $25.00 $15.00 $15.00 $15.00 $15.00 $10.00 $10.00 $50.00 $10.00 $15.00 $25.00
Registration for Courses Auditing a Course (per term) Change of Class Schedule (after deadline) Registration for Non-Degree Students: Summer One Term Summer Two Term Fall or Spring Term Late Application Fees for Non-Degree Students: Summer One Term Summer Two Term Fall or Spring Term	$10.00 $5.00 $50.00 $50.00 $100.00 $50.00 $50.00 $50.00
Residence Responsibilities Failure to clean room before leaving at the end of the term Charge per night for guest spending night in any residence hall Failure to leave room at the end of the term (per hour) Failure to process end-of-year clearance card Failure to complete check-out process Property Damage, plus cost of removing and storing items	$25.00 $12.00 $10.00 $20.00 $25.00 Variable

Appeals of Account Charges

Students have the right to appeal any charges. Appeals concerning registration matters should be directed to the Director of Academic Services. Appeals for parking fines/citations go to the Parking Citation Appeals Committee (through the Department of Public Safety). All other appeals are directed to the Vice President for Labor and Student Life.

Notice and Disclaimer

This online publication is the official text of the Berea College Catalog & Student Handbook. Berea College reserves the right to amend, revise, or modify content within this publication at any time.

Posted: 12-5-2011

Updated by Wanda Burch