Residence Hall Regulations
Berea College is a residential college with particular educational objectives which are, in part, realized through its residential life program. Accordingly, all full-time students are required to live in one of the College’s residential facilities unless they are age 23 or older, a 5th year senior (eight full terms attended at Berea College), married, or a parent. International students are required to live on campus regardless of age. This practice results from the fact that the College’s commitment to serving international students recognizes their important contribution to diversifying and enriching the educational experience for all.
Residence hall students wishing to live off-campus must have permission from the Residential Life Collegium Office. Any student who moves off campus after the beginning of the term is not eligible to receive a room and/or board refund.
Any student who has a room in a residence hall, but is found to be living off-campus, i.e. not sleeping in his or her room, or using the room only as storage, may be required to move back on to campus and may face judicial action to set conditions for continued enrollment. A student who does not comply is subject to dismissal. (Also see Residence Hall Rules and Regulations)
Early Returns to Residence Halls
Students who are requested to return to campus for labor or orientation prior to the official date of return must get permission from the Residential Life Collegium Office before arrival so that room arrangements can be made. Others who return to Berea early must find accommodations off campus until the scheduled date for their arrival.
Residence Hall Cancellations
Continuing or returning students holding residence hall reservations who wish to cancel must do so at least 15 days before the opening of a term. Cancellations must be made in writing directly to the Residential Life Collegium Office.
Clearances from Campus
End of Spring Term Clearance
Before leaving Berea College at the end of the Spring term, it is the continuing student’s responsibility to turn in a completed clearance form to the Residential Life Collegium Office. This form serves as official notification of the student’s summer plans and contact information. A $20 charge is issued for students who do not return these on or before the deadline. All rental equipment, books, locks, and keys should be returned to the proper departments. These forms are to be picked up from Hutchins Library near the end of the Spring Term.
It is the responsibility of any student taking a class during the Summer Term to turn in a completed clearance form to the Residential Life Collegium Office. A $20 charge is issued for students who do not return these forms on or before the established deadline. All rental equipment, books, locks, and keys should be returned to the proper departments. These forms are to be picked up in the Hutchins Library near the end of the Summer Term.
Absence from Campus Notification
In addition to notifying supervisors and instructors, any time students will be off campus more than two consecutive weekdays (except during official school breaks)—out of the residence hall and/or the classroom—they must inform the Residential Life Collegium Office of their plans, in advance, giving the date of return. Off-campus students who will not be attending classes or labor assignment for more than two consecutive weekdays also must inform the Residential Life Collegium Office.
Residence Hall Safety and Security
Residence hall exterior doors are locked around the clock. Residents have key or card access and visitors must page residents via an outdoor telephone to gain entrance. Fines are levied for propping doors and for use of alarmed doors. Afterhours building access is limited to one guest per resident, signed in and accompanied by the resident. Upper-classification halls allow in-room visitors during limited periods, and in-room visitors are permitted during hall-sponsored open houses. While the College respects the personal privacy of students in its residence hall rooms, provisions are made for staff to enter rooms in the event of a clear and present danger and, under certain conditions, when a search for prohibited items has been authorized. Residence halls can be entered for routine maintenance or safety inspections. (Also see Campus Safety and Security Emergency Evacuation, and other policies outlined in this section and the Student Conduct Regulations and Community Judicial Code sections of this site for more detailed information.)
Residence Hall Search Policy, Charging for Residence Hall Violations, and Co-Ed Visitation Policy
Notice and Disclaimer
This online publication is the official text of the Berea College Catalog & Student Handbook. Berea College reserves the right to amend, revise, or modify content within this publication at any time.Posted: 9-1-2009
Updated by Beverly Penkalski